Even with an MCSA certification, Microsoft Word can be difficult at times. 

With frequent update changes, one can lose track of it all.

Here are some tips that will keep you up to date.

Copy, paste, and cut with keyboard shortcuts.

“Ask anyone who knows these shortcuts — Ctrl + C to copy, Ctrl + V to paste, and Ctrl + X to cut — and they will testify to their critical timesaving nature. Master these three basic commands first and you’ll find yourself zooming through document creation at surprising speeds.”

Quickly zoom in or out to save eye strain.

“Some people like to work in a Word window zoomed in to 150%, while others like to eliminate the need to scroll left and right or up and down by zooming out to 75% to see a document in its entirety. Either way, use the Window > Zoom button to choose the setting that works best for you — or look for the “100%” tab with a slider at bottom right of the document to easily zoom in or out.”

Delete entire words at a time.

“This is an easy one you may not know about: instead of slowly pecking at the keyboard to delete text, or holding down Backspace to eliminate words or entire sentences, press Ctrl+Backspace with the cursor placed after a word you want to erase a word at a time, making a tedious task much easier.”

Use Smart Lookup to search the Internet.

“Anytime you highlight a word or phrase and right-click it, you’ll see “Smart Lookup,” which serves as a quick shortcut to browse the web — without slowing down to open a separate browser window. From word definitions to news scans, this powerful tool can transform a simple question into a wealth of knowledge.”

Remove unwanted formatting.

“Trying to turn a document from an external source into something that works for you? Strange formatting can slow you down, so instead of trying to fix one thing at a time, press Ctrl + Space or click the Clear All Formatting button (in newer versions, an eraser on an A on the Home tab) to remove formatting from highlighted text and start fresh with your own style.”

Tell the program exactly what you want to do.

“Most newer versions of Word include a handy “Tell me what you want to do” field at the top of the toolbar. Insert a word or phrase pertaining to any instruction and the program can quickly identify the command you’re looking for.”

Use multiple clicks to select chunks of copy.

“Rather than employing the tedious drag and highlight method, you can use your mouse to select chunks of copy: double-click over a word to highlight it or triple-click to highlight an entire sentence or section.”

Quickly insert links into a document.

“Similar to the copy / paste / cut commands, learning the keyboard shortcut for adding web links to a document — Ctrl + K — will save lots of time and quickly become one of the sharpest tools in your kit.” Read More

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